CBE Intranet

CBE Advancement: Work With Us

Welcome! We’re Glad you’re here. Advancement team forms are designed to help our team assess, strategize, and support the work of the College of Built Environments. This form is for help with Communication, Marketing, and Event promotion. Every week, our team meets to assess inquiries and determine how they align with our – and the College’s – strategic advancement efforts. If we cannot support your inquiry, we are happy to connect you with other resources.

What services do we provide? Find both services and specifications on support below.

Communications & Marketing

Our Services

  • Organizational Tools & Templates for Efficiency
  • Technology set up for events (Zoom, other platforms)
    • we also can provide help and equipment for your event including camera and sound equipment, teleprompters and other technology needs
  • Email support and help
    • We can help draft, build and create new email templates. Please note timelines for these services below.
  • Programming
    • we can advise on program content, length & protocols, script writing and run of show management.
  • Amplification & story pitches
    • for incoming news on grants and awards, research, or other important stories for our community, we can help define an audience and work to amplify throughout the college, across the UW or pursue earned media opportunities.

Project Timelines

Please allow the following timelines for your requests:

  • Please allow 2 weeks for email draft creation. We will need ALL completed information including photos, bios, and times including time zones before we start building emails.
    • Less time if you have drafted content
  • Please allow 4-8 weeks for new email template builds (including newsletter template builds for department newsletters)
  • 4-6 weeks minimum lead time for virtual events and lectures
    • Please allow extra time for pre-recorded event support
    • 6 weeks if you need run of show and production support
  • Please allow a minimum of 6 weeks for new or revamped website builds after initial meeting for scoping of website project.

Event Planning & Cvent Services

Event planning is an integral engagement component that enables you to connect with your alumni, donors, and external communities. The CBE Advancement team is happy to offer resources and event planning support that will help you accomplish your goals. CBE Advancement provides a range of event services from event strategy and consultation support to providing tools and resources to event implementation. Due to team workload and existing project schedules, we cannot guarantee staffing for every request. We look forward to collaborating with you.

Cvent is the UW’s event promotion, ticketing and registration system for events which is useful tool for tracking attendance and managing registrants and tickets before and after your event. Note: ** Cvent can only be used in external facing events- it is not designed for internal department or college events. For more information, you can check if your event qualifies for Cvent access here. In order to provide comprehensive event services, please note that our team requires the below lead time on events:

  • 12 weeks minimum lead time for in person events or events of 100+ people
  • 4-6 weeks minimum lead time for virtual events and lectures
  • Please allow extra time for pre-recorded event support
  • 2-4 weeks lead time for marketing and promotional materials and content development.

Visual Resources

Visual Resources provides image services to meet the teaching and research needs of the College of Built Environments community. Students and faculty are invited to access images and research assistance at the Image Library (Gould 330) or through the online image database. Visual Resources also oversees the Gould Hall Photo Lab (Gould 009) and the second-floor Gould Gallery exhibition space. Faculty members can reserve time in the Gould 009 photography studio for groups of students to photograph their work (e.g. models, furniture). While CBE students have regular access to this facility throughout the quarter, instructors are advised to plan dedicated sessions if a large group needs to shoot for a single project on a deadline.

Visual Resources:

  • Helps CBE faculty members to prepare visual materials for inclusion in academic publications. We can assist with image research, digitization of photographs, and creation of files to match publishers’ specifications.
  • Faculty members teaching a CBE course may request digitization of print or film-based images for inclusion in the CBE Digital Image Database and in-class use.
    • Faculty members may request digitization of images from books, journals, and other publications for the same purpose.
  • Curates Exhibitions and events in the Gould Gallery Space. To book the Gould Gallery space please fill out the VISUAL RESOURCES request in the form below.

**Note:

  • Visual Resources does not provide event photography services, but can recommend professionals working in this field.
  • Visual Resources does not record lectures taking place in current CBE courses for the purpose of student review. For this purpose, please take advantage of Panopto and Zoom recording options available to instructors via the Canvas course management platform.

Get Help

Below you will the project request form offered by your Advancement team. Please complete the form that best aligns with your project needs- or reach out to emharris@uw.edu or lbarerra@uw.edu for more information. We will connect with you for an intake meeting once we have an understanding of the scope of your project.

If you need help with Zoom set up, please use our handy flowchart to determine what type of Zoom support you need. If you are setting up a meeting, you can review our Zoom Meeting best practices document here.

Zoom flow chart

If you can’t find the resources you need in our toolkit, submit a project inquiry for consideration by our team. If we cannot support your inquiry, we are happy to connect you with other resources. You can find fundraising and gift processing services here.

Request Form

  • Check all that apply.
    COM = communications, EVT = event, VRC = visual resources












  • Date or rough time frame please.
  • Select all that apply











  • A successfully completed project would have the following:
  • I am able to meeting with the Advancement Services team on this date/time to discuss my project:
  • if applicable
  • This is a shared workspace for your project. Please upload any visual assets, logos, draft e-mail content to this Google Drive folder. NOTE: Ensure sharing is set to UW-wide so you can share your assets with us.
  • Have participants given their permission for this to be shared publicly? This includes any visual assets you intend to use, as well as on-screen panelists or attendees.