CBE Office of Research

Download the 2023-2024 Strategic Framework

OVERVIEW

With the following goals and lenses we are focusing on 9 overarching activities in the 2023-24 academic year. We expect these to move us toward our desired outcomes.

GOALS:

• Accelerate & Elevate CBE research
• Connect & Coordinate the CBE research community

LENSES:

• Equity, Diversity, and Inclusion
• Continual Improvement
• Cross-Boundary Scholarship
• Student Research Experience

ACTIVITIES:

• Professional Development
• Centers & Labs Oversight
• Communities of Practice
• Internal Grants
• External Communication
• Internal Communication
• Research Events
• Strategy & Infrastructure
• Metrics & Evaluation

DESIRED OUTCOMES:

• CBE researchers feel supported
• Effective research infrastructure
• CBE research has broad impacts

2023-24 PROJECTS:

Strategy and Infrastructure:

• P&P development (with FAO)
• FT Training

Professional Development:

• Thematic Research Lunches
  • Fall: DOE Grant Writing
  • Winter: NSF/Federal Grants
  • Spring: Mock Panel Review
  • Community Engaged Research

Communities of Practice:

• Evolve strategy and support

Internal Communications:

• Research guidance (including P&P)
• Wall space for CBE-OR in Gould

External Communications:

• Launch and revise Publications Project

Strategy & Infrastructure

• Clarity about the FAO staffing, publish a roles and responsibilities guidelines
• Finalize P&P documentation (with FAO)
• Develop Service Agreement P&P (FAO)
• Socialize P&Ps and Financial Transformation processes
• Work with Dean’s Office for Space Planning
• Continue to cultivate relationships with other UW research entities
• Conduct annual strategic planning, to interrogate and refine our lenses and goals, and to identify priorities and initiatives

Metrics & Evaluation

• We want to understand three interrelated things:
  • CBE’s research productivity, impact, and visibility
  • The needs of the CBE research community
  • How CBE Office of Research activities are meeting our goals, engaging our lenses, and addressing the needs of the research community
• Build on quantitative and qualitative metrics to capture, analyze and report on this AY, working with FAO, Marcomm, Advancement, communities of practice, and others
• Evaluate possibility of using activity reports for metrics
• Develop impact metrics, using an EDI lens
• Develop external 1-page report on CBE research metrics

Professional Development

• Onboard and train new faculty, continue to support junior faculty development
• Host conversations for researchers to learn from each other
• Create opportunities for CBE researchers
• Provide coaching and mentorship for new and ongoing faculty with useful, integrated, equitable research resources

Centers & Labs Oversight

• Develop Centers and Labs Oversight processes with Departments, FAO, and College Council
• Host regular Research Leadership meetings to connect with CBE’s Centers, Labs, and PIs around ideas, priorities, barriers, needs and opportunities
• Provide strategic partnership and staff supervision for Urban@UW

Communities of Practice

• Finalize and implement strategy to support ongoing and emergent CoPs, in partnership with each CoP, including event planning and website development
• Explore new CoP related to housing, homelessness, and equity

Internal Grants

• Work with FAO to support the Johnston-Hastings travel and publication grants
• Continue offering the Inspire Fund grant, and second cycle of the Research Restart grant
• Work with CBE research community to increase number and strength of submissions
• Provide feedback, publicity, and peer learning for grantees

External Communications

• Develop coordination strategy with MarComm for website news posts and longer format stories
• The Research Portal represents our current portfolio of people, centers, projects, and publications accurately, concisely, and compellingly
• Explore cross-promotion of events from other units on campus via Trumba and newsletter
• Create a “CBE at a Glance” or Research@CBE for annual summary of research efforts

Internal Communications

• Leverage and revamp the research intranet pages to share P&Ps, and improve collaboration, communication, and research culture
• Highlight and report on CBE OR initiatives at All-College Meetings
• Convert the Newsletter to a website format to continue to provide research resources
• Summarize metrics, impact, and evaluation of the year in review with the annual report

The CBE Office of Research holds regular meetings to discuss scholarship within and related to the College. Our 2023-24 meeting schedule includes:

2023-24:

• October 16, 2023, 12-1:20pm: CBE Research Leadership meeting — We invite leaders in the college’s centers, labs, as well as PIs, to come together to discuss current and future concerns related to research. We will brief attendees on topics from central administration, share issues and best practices from CBE Office of Research and Finance and Administration Office focusing on the UW Financial Transformation, and provide attendees a forum to share best practices and ask questions they may have.
• October 17 – November 27, 2023: Research in CBE Series — Join the CBE Team for Research Administration to have in depth discussions about topics related to research.  Each week we’ll take a deeper look at the newly published Policies and Procedures as well as preview upcoming policies and procedures.  Plenty of additional time will be available to talk about any other questions related to research in CBE. All meetings are in Gould 142. Meetings that occur on Tuesdays will be a hybrid format. Email beres@uw.edu for the Zoom link (also in the Newsletter).
  • 10/17 11am-12pm: eGC1 Review checklist (Zoom available*)
  • 10/19 2-3pm: eGC1 Review checklist
  • 10/23 10-11am: Research Roles and Timelines
  • 10/24 11am-12pm: Research Roles and Timelines (Zoom available*)
  • 10/26 2-3pm: Research Roles and Timelines
  • 10/30 10-11am: Subawards and subbudgets
  • 10/31 11am-12pm: Subawards and subbudgets (Zoom available*)
  • 11/2 2-3pm: Subawards and subbudgets
  • 11/6 10-11am: Indirect Cost Return
  • 11/7 11am-12pm: Indirect Cost Return (Zoom available*)
  • 11/9 2-3pm: Indirect Cost Return
  • 11/13 10-11am: Cost Share
  • 11/14 11am-12pm: Cost Share (Zoom available*)
  • 11/16 2-3pm: Cost Share
  • 11/20 10-11am: Personnel Effort Certification and Compliance
  • 11/21 11am-12pm: Personnel Effort Certification and Compliance (Zoom available*)
  • 11/27 10-11am: Personnel Effort Certification and Compliance
• November 15, 2023, 12-1pm: CBE Research Lunch & Learn meeting — Faculty member Marina Alberti will share expertise and answer questions regarding the evolving trends in NSF funding and awards. We invite any interested staff and PIs to come share this space to learn and ask questions.

• October 11, 2021: CBE Research Leadership meeting — We invite leaders in the college’s centers, labs, as well as PIs, to come together to discuss current and future concerns related to research. We will brief attendees on topics from central administration, share issues and best practices from CBE Office of Research and Finance and Administration Office, and provide attendees a forum to share best practices and ask questions they may have.
  • Please find a synopsis of the meeting, as well as the slides presented (NetID required).
• November 1, 2021: Climate Solutions Community of Practice — Facilitator: Kate Simonen, Presenter: Jan Whittington “Mainstreaming Climate Action through City Infrastructure Planning and Finance”
  • View the presentation
• November 8, 2021: CBE Staff Who Do Research meeting — CBE-OR holds regular meetings with research scientists and other staff who actively do research. Come discuss the unique perspectives, challenges and priorities.
  • View the notes
• November 22, 2021: Research in Uncertain Times — This will be an open discussion for researchers to share their frustrations, challenges, joys, and successes as we all have navigated the past two years.  Bring your stories, bring your challenges, bring ideas about reinvigorating your research.  What is still working, what is not working, how have you overcome limitations, what limitations were insurmountable, what has made you discouraged, what has made you hopeful?  Let’s get together to support each other and navigate the weeks and months ahead.
• November 29, 2021: Climate Solutions Community of Practice — Facilitator: Jan Whittington, Presenter: Chris Meek “Decarbonizing the Existing Commercial Building Stock: Pain, Progress, and Policy in Energy Retrofits”
  • View the notes
• February 14, 2022:Students associated with research
  • View the notes
• April 18, 2022: Climate Solutions Community of Practice — Facilitator: Chris Meek, Presenter: Heather Burpee, “Toward net-zero hospitals: research and application.”
  • View the recording
• April 25, 2022: CBE Research Leadership meeting
  • View the notes
• May 9, 2022: CBE Staff Who Do Research meeting
  • View the notes
• May 16, 2022: Climate Solutions Community of Practice — Presenter: Chris Lee and Yohan Min, “Characterization of Energy Vulnerability in terms of Urban Administrative and Community Characteristics in the Pacific Northwest Cities.”
  
  • View the recording
• October 24, 2022, 12-1: CBE Research Leadership meeting — We invite leaders in the college’s centers, labs, as well as PIs, to come together to discuss current and future concerns related to research. We will brief attendees on topics from central administration, share issues and best practices from CBE Office of Research and Finance and Administration Office, and provide attendees a forum to share best practices and ask questions they may have.
  • View slides and notes
• October 31, 2022, 12-1: Climate Solutions community of Practice: Join a Halloween Lunch to meet with faculty, staff and students interested in collaborating to define the Climate Solutions Community of Practice in CBE. We’ll be hosting some brief exercises to map out our community and prioritize activities for the coming year.
• November 21, 2022, 12-1: CBE research staff 1:1s with Associate Dean for Research. Email beres@uw.edu if you would like to sign up.
  
• November 28, 2022, 12-1: CBE Climate Club: Should we form a Climate Club at CBE? Are you a CBE student interested in addressing the climate crisis? Come to this meeting to meet other like minded students to explore if you see value in an interdisciplinary organization focused on climate solutions. Help identify how the College could support student action.
• December 5, 2022, 12-1: Climate Solutions community of Practice: Meet with faculty, staff and students interested in collaborating to define the Climate Solutions Community of Practice in CBE. We’ll be following up on prioritizing activities for the coming year.
  
• February 27, 2023, 12-1pm: CBE students involved in research, Gould 100 and online.

The CBE Research Portal was developed to foster a holistic, interconnected view of the diverse portfolio of the College of Built Environments’ scholarly activities. Visit research.be.uw.edu and explore the people, labs & centers, projects, and stories across the CBE research community.

We invite you to join the CBE-research-community listserv to get regular news about scholarly activities, funding opportunities, policies and guidelines, news and kudos within the CBE research community!

Workday Finance launches in July 2023. There are many resources you can review now to help prepare early and make the transition as seamlessly as possible.

• UWFT for the Research Community: We’ve centralized relevant resources for researchers, administrators, and leaders in the research community. Bookmark this page and check back often for the latest on what’s changing, resources and training opportunities, announcements, and frequently asked questions.

• SAGE Awards: Visit this subpage on UWFT for the Research Community highlighting the new SAGE Award process coming in July 2023.

• SAGE Budget Preparation: With UWFT, SAGE Budget will be required at the time of award setup. Review the latest information and register for an upcoming SAGE Budget class.

• Monthly Research Administration Meeting (MRAM): MRAM will be a primary way we communicate information relevant to the research community leading up to the UWFT launch. Attend the Monthly Research Administrator Meeting (MRAM)for regular updates on policies, procedures, and demonstrations. Encourage your colleagues to sign up for the MRAM mailing list to receive this newsletter and attend our monthly meeting.

These, and many other resources, can be found at UWFT for the Research Community.

Grants and Contracts

Pre-Award Guidelines:

• Starting a research proposal to be submitted through OSP? Submit a proposal planning intake form.
  • Note, those who work with CSDE on their grants/contracts should fill out CSDE’s proposal intake form.
• Grant / contract proposal and development guidelines and best practices
• Grant submission standard operating procedures
• Creating MOUs
• Navigating Indirect Costs, aka F&A
• ATF (after-the-fact) submissions of grants and contracts
• Cost Share

Post-Award Guidelines:

• Post-award communication with sponsors
• HR processes for faculty, staff, postdocs
• HR processes for students
• Budget projections and approvals
• Creating new Blanket Purchase Orders (BPOs) for new awards
• Research subject payments
• Cost share tagging
• Costing allocations
• Purchasing and procurement (Ariba)
• Budget reconciliation

Sharing funding opportunities

Cash-Handling Procedure

Associate Dean for Research

Carrie Sturts Dossick | 206-221-4894 | cdossick@uw.edu

Assistant Dean for Finance and Administration

Rachel Ward | 206-616-2440 | wardrm@uw.edu

CBE Office of Research: beres@uw.edu

Administrative Specialist

Sarah Randall | 206-612-2927 | sarand@uw.edu

CBE Grants: be-grants@uw.edu

Research Administrator

Mike Bartley | 206-685-6629 | mtbart@uw.edu

Grants Manager

Monique McClure | dmoniqmc@uw.edu

Assistant Dean for Advancement and External Relations

Alexandra Haslam | 206-685-0175 | alexeck3@uw.edu

Grants management by Center for Studies in Demography and Ecology
(for those working with CSDE on pre-award and post-award grant management)

Human Subjects Division

hsdinfo@uw.edu | https://www.washington.edu/research/contact-us/

Office of Sponsored Programs

osp@uw.edu | https://www.washington.edu/research/osp/contact-osp/

Grants and Contracts Accounting

gcahelp@uw.edu | 206-616-9995