This page provides commonly requested College policies, procedures, forms, and guidance. For assistance choosing the correct process or submitting a request, visit the appropriate support page below.
Additional University policies may apply. Contact the appropriate CBE support team if you are unsure which requirements or forms apply.
College Operations
Facilities
Contact the Facilities Coordinator, Meegan Amen (meegan@uw.edu) for building access, maintenance, repairs, furniture, space, signage, moves, or surplus property.
Finance and Administration
Reimbursements and Receipts
- CBE Receipts for Reimbursements and ProCard Charges
- CBE Reimbursement Submission Guidance: Updated guidance forthcoming.
- UW Taxable Reimbursement Guidance
Employee expenses must be submitted within 60 days of the purchase date or travel end date to avoid possible tax consequences. CBE requests must be submitted no later than 90 days after the applicable date unless an allowable exception is approved.
Visit the Finance and Administration FAQ page for information about documentation, missing receipts, gratuities, submission deadlines, and reimbursement exceptions.
Purchasing and ProCard
- CBE Procurement Card Roles and Responsibilities
- UW Procurement Services
- UW Purchasing Guidance
- UW Supplier Invoice Guidance
The appropriate purchasing method depends on the nature, value, and timing of the purchase. Contracts and supplier terms must be reviewed and signed by an authorized UW Procurement representative. Faculty, staff, chairs, directors, and the Dean do not have authority to sign purchasing or service contracts on behalf of UW.
Travel
- CBE Travel Approval Request Form
- CBE Travel Preapproval and Spend Authorization Guidance
- UW Travel Policies
- UW Travel Services
Travelers must obtain the required CBE approval before committing funds or making travel arrangements. The approved CBE Travel Approval Request Form should be attached to the Spend Authorization.
Meals and Refreshments
Requests involving food generally require a business purpose, agenda or event information, attendee documentation, itemized receipts, and an approved funding source. CBE recommends an 18% gratuity, with a maximum of 20% for excellent service. Any amount above the allowable maximum must be paid personally.
Service Agreements
- CBE Service Agreements Guidance and Policy
- CBE Service Agreement Template
- CBE Service Agreement Amendment Template
- CBE Scope of Work Template
- CBE Department Approval and Submission Form: Updated form forthcoming.
- UW Sponsored Program or Service Guidance
Contact be-finance@uw.edu as soon as an external service activity is contemplated. Work should not begin until the agreement has been reviewed, approved, and fully executed.
Professional Development
- CBE Professional Development Funds Guidance: Forthcoming
Employees should confirm that an expense is relevant, funding is available, the activity can be completed within the applicable funding period, and the required approval has been obtained before committing funds.
Human Resources
For assistance with hiring, employment changes, leave, faculty personnel matters, workplace concerns, or other HR needs, visit the Human Resources Office page or email be-hr@uw.edu.
Hiring and Employment Changes
- CBE Short Term Faculty Hire Form
- CBE Student Hire Form
- CBE Student Employment Information
- CBE Student Compensation Guide
- CBE Termination Form
The UW Connect forms require users to sign in with a UW NetID.
Employee Guidance
- CBE Employee Care Gifts Policy
- CBE Telework Guidelines for Professional Staff
- UW Bereavement Time Off
- UW Parental Leave for Staff
- UW Outside Work Request for Approval for Staff
Faculty and Academic Personnel
- CBE Faculty Onboarding Handbook
- CBE Guidance for Faculty Leave
- CBE Guidance for Outside Professional Work
- UW Form 1460: Request for Approval of Outside Professional Work for Compensation
- CBE Junior Faculty Mentoring Policy
- CBE Visiting Scholar Policy
- UW Instructional Responsibility Policy
- CBE Faculty Retention Process: Updated guidance forthcoming.
Promotion and Tenure
- CBE Promotion and Tenure Framework
- Departmentalized Units with Fewer Than Three Eligible Voting Faculty Members
- Departmentalized Units with at Least Three Eligible Voting Faculty Members
- UW Faculty Code: Promotion and Tenure
- UW Office for Academic Personnel and Faculty: Promotion and Tenure
Contact be-hr@uw.edu for current review schedules, required documents, and case guidance.
Office of Research
For research development, faculty research support, and related guidance, visit the CBE Office of Research page or email be-research@uw.edu.
Proposals and Awards
- CBE Advance Budget
- CBE eGC1 Review Checklist
- CBE Limited Submissions
- CBE PI Status
- CBE Research Roles and Timelines
Research Funding and Financial Guidance
- CBE Faculty Course Release and Course Buyout
- CBE Salary Allocation
- Memo: Indirect Cost Recovery Distribution
- CBE Grant Spend Verification Tool
For sponsored award administration and compliance assistance, email be-grants@uw.edu.
Need Help?
For financial questions, email be-finance@uw.edu.
For HR questions, email be-hr@uw.edu.
For sponsored award questions, email be-grants@uw.edu.
For research support, email be-research@uw.edu.
For administrative support, email be-admin@uw.edu.
Requests submitted through UW Connect can be tracked through My Requests. Keep related follow up messages in the original email thread so the complete request history remains together.